NYAPPA Position Descriptions


A. Elected Positions/Officers


President


Term: Elected to hold office for a one term period of two years.

Duties:

  • Presides over all meetings of the Chapter, the Board of Directors and the Executive Committee.
  • Ensures that the Board meets a minimum of four times annually, and as required.
  • Sets the agenda for chapter related business.
  • Selects the members of Standing Committees and appoint the Chairperson.
  • Appoints the Director and the Alternate Director to fill board vacancies in consultation with the Board members.

General Requirements:

  • Participates in the NYAPPA& SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA &SUNY/PPAA conferences.
  • Participates in the SUNY/PPAA board meetings of the Summer and Winter. Conferences.
  • Participates in the ERAPPA Annual conference – which occurs in the fall of each year.
  • Participates in the ERAPPA Mid-Year Meeting in March at the location of the upcoming ERAPPA Conference.
  • Prepares the Annual Report and Newsletter (electronic) article for ERAPPA.
  • Serves as a member of the ERAPPA Chapter Affairs Committee, attending ERAPPA meetings, and participating in monthly conference call.
  • Serves as a member of ERAPPA Nominating Committee.
  • Acts as a liaison Between NYAPPA and SUNY/PPAA.
  • Appoints members to the various ERAPPA Committees.
  • Authorizes to disburse funds for normal operating expenses as required.

 

1st Vice President


Term: Elected to hold office for a one term period of two years

Duties:

  • Assists the President in his/her duties.
  • Assumes the duties of president when president is absent.
  • Serves on the Executive Committee.

General Requirements:

  • Participates in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA & SUNY/PPAA conferences
  • Reviews the Bylaws and Constitution of the Chapter and recommend changes.
  • Oversees the website meeting report update.

2nd Vice President


Term: Elected to hold office for a one term period of two years.

Duties:

  • Assumes the duties of president when president and 1st Vice President are absent.
  • Serves on the Executive Committee.

General Requirements:

  • Participates in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA & SUNY/PPAA conferences.
  • Administrates the Chapter Recognition/ Award program as needed.
  • Serves as co-chair with the Professional Development ERAPPA liaison to provide educational programs. 

Past President


Term: Holds office for a one term period of two years, following serving in the position of Chapter President.


Duties:

  • Serves as an Officer, a member of the Executive Committee.
  • Serves as a voting member of the Board.

General Requirements:

  • Participates in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA & SUNY/PPAA conferences.
  • Performs duties as assigned by the President.
  • Oversee the audit along with the treasurer.
  • Chairs the President and Emeritus Members Committee.
  • Oversees the election process which are every other year at the summer Annual  Meeting.  At the time of elections, when nominations are closed, the vote shall be taken. The Past President shall record the vote which shall be cast by the spokesperson for each institution. The nominee with the majority of votes cast for each office shall be considered to be elected, and will be announced by the Past President. The Past President informs ERAPPA of the new officers immediately after election. 

Secretary


Term: Elected to hold office for up to three terms period of two years

Duties:

  • Takes minutes of board meetings and conference calls and distributes them prior to the next meeting.
  • Serves as a member of the Board of Directors and is a member of the Executive Committee.  
  • Provides all correspondence for scholarship acceptance/non-acceptance, completion, reimbursement forms and travel policy information.
  • Maintains an up-to-date roster of members and Member institutions and maintains an up-to-date mailing list.
  • Informs membership about the nominations process for board members.  Forward nominations received through this process to the nominating committee.

General Requirements:

  • Participates in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA & SUNY/PPAA conferences.
  • Performs as the chapter historian for records of the members files, emeritus, awards and related information. 
  • Provides data for annual meeting attendees, etc. to president for preparing the annual report. 

Treasurer


Term: Elected to hold office for up to three term period of two years

Duties:

  • Provides and maintains all NYAPPA payables and receivables, checkbook reconciliation, funds disbursements, tax-related filings
  • Serves as a member of the Board of Directors and is a member of the Executive Committee.
  • Provides report at each board meeting.
  • Provide and distribute annual treasurer's report to membership at fall Chapter Business Meetings.

General Requirements:

  • Participates in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA & SUNY/PPAA conferences
  • Performs annual  audit with the immediate past president  and filing with IRS and State of New York as required.
  • Maintains  all required insurances. 
  • Acts as treasurer for ERAPPA  Annual Meeting every nine year.    

B. Appointed Positions


Director (8 members)


Term: Appointed by President to hold office for a period of two years.  Directors shall be eligible for re-appointment for additional term.


Duties:

  • Serves as chapter liaison to the membership from associated regions.
  • Assists the chapter officers with the governance of the chapter through meetings and conference calls.
  • Maintains and solicit updates for membership.
  • Serves on the committees as designated.
  • Assists in contacting schools from  state regarding future chapter meeting hosting opportunities.
  • Contributes to the continued success of the chapter.
  • One Director, as appointed by the President, acts as liaison for ERAPPA Technology Committee.
  • One Director, as appointed by the President, acts as liaison for ERAPPA Professional Development  Committee.
  • One Director, as appointed by the President, acts as liaison for ERAPPA Membership Committee.

General Requirements:

  • Participates in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA & SUNY/PPAA conferences.

Alternate Director


Term: Appointed by President to hold office for a period of two years. Alternate Directors shall be eligible for re-appointment for additional term or as Director. 

 Duties:  

  • Assumes the same duties as the Director
  • Serves as chapter liaison to the membership from associated regions.
  • Assists the chapter officers with the governance of the chapter through meetings and conference calls.
  • Maintains and solicit updates for membership.
  • Serves on the committees as designated.
  • Assists in contacting schools from state regarding future chapter meeting hosting opportunities.
  • Contributes to the continued success of the chapter.

General Requirements:

  • Participates in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA & SUNY/PPAA conferences.

Committees


The standing committees are:

  • Professional Development Committee
  • Membership and Business Partners Committee
  • President and Emeritus members Committee
  • Technology Committee
  • Scholarship Committee

Professional Development Chair


Term: Appointed by president


Duties:

  • Encourages and attracts new institutions to host educational programs.
  • Seeks new, innovative and pertinent educational programs to benefit the NYAPAP membership.
  • Collaborates with the Scholarship Committee in providing scholarship program .
  • Works with SUNY/PPAA in coordinating the Educational programs.
  • Represents the NYAPPA on the ERAPPA Professional Development Committee.
  • Provides support to Chapter Host Committees for CEU certification if required.
  • Contributes articles for the chapter’s website.

General Requirements:

  • Participate in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA & SUNY/PPAA conferences.
  • Participates in the  ERAPPA Annual conference – which occurs in the fall of each year.
  • Participates in the ERAPPA Mid-Year Meeting in March at the location of the upcoming ERAPPA Conference.
  • Participates in the ERAPPA Committee Conference Calls as necessary.

Membership and Business Partners Committee Chair

 

Term: Appointed by the President

 Duties:

  • Maintains current membership list/working with State Directors.
  • Retains and recruits engaged institutions.
  • Provides orientation to individual members/business partners.
  • Represents NYAPPA on the ERAPPA Membership Committee.
  • Follows up on members that do not renew or have less involvement.
  • Collaborates with host institutions and conference planner in support of their Business Partner
    venues, as needed.
  • Assists host institutions with procuring sponsorships for conference events.
  • Maintains a working relationship with Business Partners, as the liaison between them and
    the chapter board.
  • Develops venues to enhance healthy collaboration within the chapter institutions and Business
    partners.
  • Contributes articles to the chapter’s website.

General Requirements:

  • Participates in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and
    summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in
    conjunction with each NYAPPA & SUNY/PPAA
    conferences.
  • Participates in the  ERAPPA Annual conference – which occurs in the fall of each year.
  • Participates in the ERAPPA Mid-Year Meeting in March at the location of the upcoming
    ERAPPA Conference.
  • Participates in the ERAPPA Committee Conference Calls as necessary.

 

 

President and Emeritus Members Committee Chair

 

Term: Immediate Past President and past presidents

Duties:

  • In collaboration with the President develops agenda items for the committee such as promotional materials, newsletters articles, etc.
  • Welcomes new members and first time attendees to the Annual meetings. 
  • Acts as the liaison between emeriti/ae and the chapter board.
  • Maintains a listing of contact information for emeriti/ae.
  • Coordinates opportunities for emeriti/ae to meet (generally semiannual lunches).
  • Contributes articles to the chapter’s website.

General Requirements:

  • Participates in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA & SUNY/PPAA conferences.

Technology Committee Chair

 

 

Term: Appointed by the President

Duties:

  • Is responsible for Information Technology (WEB Site) and the Newsletter.
  • Maintains, updates and operates  the Chapter List Serve.
  • Communicates through web pages, e-mail, social media and other electronic delivery methods.
  • Coordinates with and trains board members and committee members on the use of electronic services.
  • Procures, manages and maintains multiple electronic communication systems.
  • Contributes and posts articles for the chapter’s website).
  • Represents NYAPPA on the ERAPPA Communications & Technology Committee.


General Requirements:

  • Participates in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA & SUNY/PPAA conferences.
  • Participates in the  ERAPPA Annual conference – which occurs in the fall of each year.
  • Participates in the ERAPPA Mid-Year Meeting in March at the location of the upcoming ERAPPA Conference.
  • Participates in the ERAPPA Committee Conference Calls as necessary.

 

Scholarship Committee Chair


Term: Appointed by the President

Duties:

  • Develops appropriate scholarship programs in collaboration with the Professional Development Committee.
  • Develops and maintains the application from on the website.
  • Promotes and communicates the programs to the members through list serve,  web pages,
    e-mail, etc.
  • Review the applications, award and inform the awardees.
  • Receive and review member scholarship applications and make recommendations to the full board for approval.
  • Contributes articles for the chapter’s website.

General Requirements:

  • Participates in the NYAPPA & SUNY/PPAA biannual conferences, which occur in the winter and summer of each year.
  • Participates in the Chapter Board meetings four times a year (minimum) – two occurs in conjunction with each NYAPPA & SUNY/PPAA conferences.